Before defining structured AIR, it’s important to pause and ask: “Why are we collecting this information in the first place?”
To avoid information overload and ensure data is actually useful, the standard recommends:
This process should begin by reviewing your Organizational Information Requirements (OIR), the long-term goals, responsibilities, and performance outcomes your organization is aiming to achieve.
AIR should directly support these goals by specifying the information needed to operate, maintain, and optimize key assets. The following questions help you connect your organizational goals with specific asset data needs.
| Questions | Purpose | Answer |
|---|---|---|
| What are the most critical maintainable asset groups in this facility? | Prioritize asset types to focus on | |
| What types of data are required to maintain or replace these assets? | Identify key attributes (e.g., serial no., install date, warranty...) | |
| Which organizational or operational goals do these assets support? | Connect AIR to the OIR (Organizational Information Requirements) | |
| What systems will this information integrate with? | Ensure compatibility with CAFM or digital twins | |
| Are there regulatory, safety, or compliance reporting needs? | Highlight mandatory information requirements | |
| Who is responsible for maintaining this information after handover? | Clarify long-term data ownership |